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Annual Meeting 2019 - Valencia, Spain: Registration and Abstracts

Number: 63rd Annual Meeting
Year: 2019
Location: Valencia, Spain
Hosted By: University of Valencia, Spain
Organised By: Organising committee chaired by Dr Carlos Martinez-Perez
General Contact Email: annualmeeting2019@palass.org

Registration and Abstracts

Registration Now Open

Registration

Registration, abstract submission and booking (including payment by credit card) commences on Tuesday 23rd July 2019. Abstract submission closes at midnight on Friday 20th September 2019. After this date registration will incur an additional service charge of €50. The final deadline for registration is Friday 15th November 2019. No refunds will be available after the final deadline.

Annual Meeting Important Dates
EventDate
Registration, abstract and booking opensTuesday 23rd July 2019
Abstract submission closesFriday 20th September 2019
Early-bird pricing endsFriday 20th September 2019
Final registration deadlineFriday 15th November 2019

 

Registration, abstract submission, booking and payment (by credit or debit card) will be through online forms available on the Palaeontological Association website. Please note that all prices will be given in euro (€/EUR). Accommodation must be booked separately (see below). Early registration is €120 for ordinary and retired members; €75 for students; and €175 for non-members. Registration includes the full registration package, lunch and tea/coffee/biscuits from Thursday through to Friday.

Annual Meeting 2018 Registration Prices
Registration CategoryEarly-Bird Price (GBP)Normal Price (GBP)
Student Member€75.00€125.00
Ordinary & Retired Member€120.00€170.00
Non-Member€175.00€225.00

 

Please note that there is no 'Student Non-Member' rate; students who are not members should join the association (for £20) if they wish to take advantage of our reduced student rates. Registration and bookings will be taken on a strictly first-come, first-served basis. No refunds will be available after the final deadline.

The Annual Dinner will cost €45. It will be held in a village on the outskirts of Valencia, at the nature reserve of La Albufera, with a live ‘paella cooking show’ and a disco party. The dinner and party are subsidized thanks to the generosity of our sponsors (coach travel will be provided).

The pre-conference field-trip will cost €420, and will include three days of meals, transport, the field-trip guide and accommodation for the duration (including Saturday 14th to facilitate the early departure of the group). The number of participants will be limited to 30 due to the characteristics of the outcrops. The post-conference field trip will cost €45,  will be limited to 45 participants (coach capacity), and includes lunch.

Travel grants to student members

The Palaeontological Association runs a programme of travel grants to assist student members (doctoral and earlier) to attend the Annual Meeting in order to present a talk or poster. For the 2019 meeting, small grants of up to £100 (or the Euro equivalent) will be available to student presenters who are travelling from outside Valencia. The number of awards will depend on the number of applicants and the distance travelled. Payment of these awards is given as a disbursement at the meeting, not as an advance payment. Students interested in applying for a PalAss travel grant should contact the Executive Officer, Dr Jo Hellawell (e-mail executive@palass.org) once the organizers have confirmed that their presentation is accepted, and before 1st December 2019. Entitle the e-mail “Travel Grant Request”. No awards can be made to those who have not followed this procedure.

Abstracts

Important: Once you have registered you will be sent a link to submit your abstract in the registration confirmation e-mail. Please click on the link at the bottom of the confirmation e-mail to submit your abstract through the online system.

General

  • Deadline for abstract submission: 23:59 BST 20th September 2019 (i.e. before 21st September). After this date abstracts will not be considered.
  • Abstracts are limited to 200 words in length.
  • If oral presentations are oversubscribed, we may offer that you present a poster instead. A panel at the University of Valencia will make a decision on the nature of your presentation based on the abstract and how developed the research is. We will also consider career stage in allocating talks.  The decision of the organizers is final.
  • Eligibility of presenters for President's and Council Prizes: The President's and Council Prizes are awarded for the best talk and poster, respectively, at the Annual Meeting. All student members of the Palaeontological Association, and all members of the Association who are early career stage researchers, i.e. those within one calendar year of the award of a higher degree (PhD or MSc) are eligible for consideration for these awards.

Oral presentations

Talks during the general meeting will be allocated 15 minutes. You should prepare your talk to allow for 3 minutes of questions and switching between speakers. There will be single or double screens be set to ‘mirror’ mode and hence no double-screen presentations will be possible.

Please prepare your presentation in Windows PowerPoint, PDF format or export your document into one of these formats and ensure that all files and slides are still compatible. If you are using a Mac, prior to the meeting please check your presentation on a Windows PC as this is the system we will be projecting from.

Posters

Please produce posters in A0 and portrait format. There will be no space to display landscape format or any larger formats. More details to follow.

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