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Annual Meeting 2021 - Manchester, UK: Registration and Abstracts

Number: 65th Annual Meeting
Year: 2021
Location: Manchester, UK
Hosted By: University of Manchester, UK
Organised By: Organising committee chaired by Dr Robert Sansom
General Contact Email: annualmeeting2021@palass.org

Registration and Abstracts

Registration Now Open

Registration, abstract submission and booking (including payment by credit card) commences 1st September 2021. Abstract submission closes at midnight (BST) on Thursday 30th September 2021. After this date registration will incur an additional service charges. The final deadline for registration is Friday 10th December 2021. No refunds will be available after the final deadline. Note: there is a maximum limit on the number of delegates the Annual Meeting can accommodate, therefore registration will be closed when this limit is reached.

Annual Meeting Important Dates
EventDate
Registration, abstract and booking opensWednesday 1st September 2021
Abstract submission closesThursday 30th September 2021
Early-bird pricing endsThursday 30th September 2021
Final registration deadlineFriday 10th December 2021

 

Registration, abstract submission, booking and payment (by credit or debit card) will be through online forms available on the Palaeontological Association website. Please note that all prices will be given in sterling (£/GBP). Accommodation must be booked separately for delegates attending the meeting in person. The in person registration fee includes the full registration package, lunch and tea/coffee/biscuits from Saturday through to Monday.

Annual Meeting 2021 Registration Prices
Registration CategoryEarly-Bird In Person Price (GBP)In Person Price (GBP)Virtual Delegate Price (GBP)
Student Member£75.00£120.00£60.00
Ordinary & Retired Member£120.00£160.00£80.00
Non-Member£160.00£210.00£105.00

 

Please note that there is no 'Student Non-Member' rate; students who are not members should join the Association (for £20) if they wish to take advantage of our reduced student rates. Registration and bookings will be taken on a strictly first-come, first-served basis. No refunds will be available after the final deadline.

Discounts

These are trying times and we are keen to support members and other palaeontologists where possible. All members can reduce their registration costs by between 10% and 50% if they wish, or choose to pay the full amount; to avail of a reduction, log in as a member and enter the relevant code you have been emailed (codes are also available on the members' area of the website). All delegates based in countries on the Hinari list of low resource countries (HINARI lists A and B) can reduce their registration costs by between 10% and 50% if they wish, or choose to pay the full amount; please contact the Executive Officer to receive a personal code.  

Annual Dinner

The conference dinner will be held on the evening of the 19th of December, at The Midland Hotel in Manchester city centre. This iconic hotel opened in 1903 to serve what was then the  Manchester Central railway station. During its colourful history: Charles Rolls and Henry Royce met for the first time in the hotel, resulting in the formation of Rolls-Royce Limited; The Beatles were refused access for being "inappropriately dressed" (don't worry, we have no such dress code); and David and Victoria Beckham had their first date there. We have our own banquet room and a private bar.  

Travel grants to student members

The Palaeontological Association runs a programme of travel grants to assist student members (doctoral and earlier) to attend the Annual Meeting in order to present a talk or poster. For the 2021 meeting, small grants of up to £100 will be available to student presenters who are travelling from outside Manchester. The number of awards will depend on the number of applicants and the distance travelled. Payment of these awards is given as a disbursement at the meeting, not as an advance payment. Students interested in applying for a PalAss travel grant should contact the Executive Officer, Dr Jo Hellawell (e-mail executive@palass.org) once the organizers have confirmed that their presentation is accepted, and before 1st December 2021. Entitle the e-mail “Travel Grant Request”. No awards can be made to those who have not followed this procedure.

Palaeontological Association Carer’s Bursary

Bursaries are made to support attendance at the Association’s Annual Meeting by researchers with caring responsibilities. Please see Palaeontological Association Carer’s Bursary for more information.

Abstracts

Important: Once you have registered you will be sent a link to submit your abstract in the registration confirmation e-mail. Please click on the link at the bottom of the confirmation e-mail to submit your abstract through the online system.

General

  • Deadline for abstract submission: 23:59 BST 30th September 2021 (i.e. before 1st October). After this date abstracts will not be considered.
  • Abstracts are limited to 200 words in length.
  • Abstracts will be evaluated "blind" by a local committee with a range of expertise (i.e. the panel will evaluate abstracts without knowledge of the authors' identity). Factors such as novelty, scope, evidence of results, and broader interest to the community will be taken into consideration.
  • There is a limit to the number of remote and in-person presentations that it will be possible to accommodate at the meeting, in particular oral presentations. It may be necessary for authors to be offered a presentation format other than their first choice. The organisers' decisions are final.
  • Eligibility of presenters  for President's and Council Prizes: The President's and Council Prizes are awarded for the best talk and poster, respectively, at the Annual Meeting. All student members of the Palaeontological Association, and all members of the Association who are early career stage researchers, i.e. those within one calendar year of the award of a higher degree (PhD or MSc), are eligible for consideration for these awards.

Oral Presentations

Talks will be kept to a strict 12-minute time slot with a grouped question and answer session at the end of each session (11 minutes talk with 1 minute change over time). Questions will be received from both the in-person audience and the virutal audience.

Please prepare your presentation in Windows PowerPoint, PDF format or export your document into one of these formats and ensure that all files and slides are still compatible. If you are using a Mac, prior to the meeting please check your presentation on a Windows PC as this is the system we will be projecting from. Due to live streaming for virtual delegates, we will not be able to use personal laptops for presentations.

Poster presentations

Posters will be landscape format, standard A dimensions (A1 or AO to be determined).

Virtual/Remote Delegates

As normal, we will be inviting abstract submissions for oral and poster presentations from participants irrespective of geographic location. Those participants that know, or expect, they will be unable to attend in person because of travel, health or mobility restrictions will be able to submit abstracts. If accepted, they will be invited to submit pre-recorded talks in advance of the meeting, and asked to attend a live virtual session for Q&A after their talks. Oral sessions during the meeting will therefore be a mix of predominantly live, in-person presentations and some pre-recorded presentations, presented to both the in-person and virtual audience. Virtual delegates will have access to a live feed of the oral presentations and remote access to all poster presentations. They will be able to ask questions of presenters remotely.

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