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Annual Meeting 2018 - Bristol: Registration and Abstracts

Number: 62nd Annual Meeting
Year: 2018
Location: Bristol
Hosted By: University of Bristol
Organised By: Dr Jakob Vinther
General Contact Email:

Registration and Abstracts

Abstract acceptance emails where sent out on the 7th November 2018. If you are a delegate but have NOT yet received your confirmation, please email the meeting organiser: (Note: it is worth checking your junk/spam folder). 

Registration Closed (maximum number reached)


Registration, abstract submission and booking (including payment by credit card) commences on Monday 9th July 2018. Abstract submission closes at midnight on Friday 21st September 2018. After this date registration will incur an additional service charge of £35. The final deadline for registration is Friday 16th November 2018. No refunds will be available after the final deadline.

Annual Meeting Important Dates
Registration, abstract and booking opensMonday 9th July 2018
Abstract submission closesFriday 21st September 2018
Early-bird pricing endsFriday 21st September 2018
Final registration deadlineFriday 16th November 2018


Registration, abstract submission, booking and payment (by credit or debit card) will be through online forms available on the Palaeontological Association website. Please note that all prices will be given in sterling (£/GBP). Accommodation must be booked separately (see below). Early registration is £110 for ordinary and retired members; £75 for students; and £150 for non-members. Registration includes the icebreaker reception on Friday evening, the full registration package, lunch and tea/coffee/biscuits from Friday through to Sunday.

Annual Meeting 2018 Registration Prices
Registration CategoryEarly-Bird Price (GBP)Normal Price (GBP)
Student Member£75.00£110.00
Ordinary & Retired Member£110.00£145.00


Please note that there is no 'Student Non-Member' rate; students who are not members should join the association (for £15) if they wish to take advantage of our reduced student rates.

The Annual Dinner will cost £65. It will be held at the Bristol City Museum, which is a 10-minute stroll from the Priory Road and Life Sciences Building. The evening will feature a welcome with prosecco, followed by a three-course meal with coffee and petit fours. The venue will be open until 1 am with a bar and we will have a local DJ. Note that attendance at the Annual Dinner will be capped at 250 persons and it will be based on a first come, first served basis.

Travel grants to student members

The Palaeontological Association runs a programme of travel grants to assist student members (doctoral and earlier) to attend the Annual Meeting in order to present a talk or poster. For the 2018 meeting, small grants of up to £100 will be available to student presenters who are travelling from outside Bristol. The number of awards will depend on the number of applicants and the distance travelled. Payment of these awards is given as a disbursement at the meeting, not as an advance payment. Students interested in applying for a PalAss travel grant should contact the Executive Officer, Dr Jo Hellawell (e-mail once the organizers have confirmed that their presentation is accepted, and before 1st December 2018. Entitle the e-mail “Travel Grant Request”. No awards can be made to those who have not followed this procedure.


Important: Once you have registered you will be sent a link to submit your abstract in the registration confirmation e-mail. Please click on the link at the bottom of the confirmation e-mail to submit your abstract through the online system.


  • Deadline for abstract submission: 23:59 BST 21st September 2018 (i.e. before 22nd September). After this date abstracts will not be considered.
  • Abstracts are limited to 200 words in length.
  • If oral presentations are oversubscribed, we may offer that you present a poster instead. A panel at the University of Bristol will make a decision on the nature of your presentation based on the abstract and how developed the research is. We will also consider career stage in allocating talks.  The decision of the organizers is final.
  • Eligibility of presenters  for President's and Council Prizes: The President's and Council Prizes are awarded for the best talk and poster, respectively, at the Annual Meeting. All student members of the Palaeontological Association, and all members of the Association who are early career stage researchers, i.e. those within one calendar year of the award of a higher degree (PhD or MSc) are eligible for consideration for these awards.

Oral presentations

Talks during the general meeting will be allocated 15 minutes. You should prepare your talk to allow for 3 minutes of questions and switching between speakers. We will run parallel sessions during most of the meeting in lecture halls adjacent to each other. There will be single or double screens be set to ‘mirror’ mode and hence no double-screen presentations will be possible.

Please prepare your presentation in Windows PowerPoint, PDF format or export your document into one of these formats and ensure that all files and slides are still compatible. If you are using a Mac, prior to the meeting please check your presentation on a Windows PC as this is the system we will be projecting from.

Oral presentations should be submitted prior to the meeting to Jakob Vinther (e-mail after compressing the presentation to minimize file size. Alternatively, bring your presentation to the meeting on a USB stick. During the meeting there will be a volunteer with a computer outside the lecture rooms who can upload your presentation from your USB memory stick. Please upload your presentation as soon as possible, and at least half an hour before your session.


Please produce posters in A0 and portrait format. There will be no space to display landscape format or any larger formats. There will be materials to affix the poster, such as pins. If you wish to affix your poster in a less destructive way, please bring alternative adhesives. We will seek to have all posters available throughout the meeting.

Poster sessions will take place in the Life Sciences Building throughout the meeting.

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