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Publishing in PalAss Journals

Information on this page relates to the following journals: Palaeontology and Papers in Palaeontology.

This document is can be downloaded as a PDF: PDF iconFor Authors - Short Guide

Introduction

Papers are considered for publication on the understanding of the following:

  • All authors have seen and approved the submitted version.
  • When a manuscript has more than one author, all have made a significant contribution to the work. Authors are encouraged, but not obliged, to detail the relative contribution of each author at the end of the paper; refer to authors by their initials when doing so.
  • The named corresponding author is the sole point of contact with the journal. Disagreements arising among authors as to any aspect of the manuscript (including its content and author seniority) or with other individuals who have not been listed as authors are not the responsibility of the journals.
  • The same or a similar manuscript has not been submitted or published elsewhere; the overlap of content between related articles should be minimal. Duplications of text and use of previously published illustrations without adequate citation may constitute plagiarism and are unacceptable.
  • Authors are responsible for the accuracy of their text.
  • Published copyright is assigned to the Palaeontological Association, unless a Creative Commons licence is signed by the author and the required APC paid.
  • All specimens or other materials referred to are curated in appropriate repositories, and other researchers are ensured access to them.

How to submit a manuscript

Submissions to both Palaeontology and Papers in Palaeontology should follow the same guidelines and be made through the same Scholar One portal: https://mc.manuscriptcentral.com/pala.  Authors submitting for the first time may need to register for an account.  Further, general advice on manuscript preparation is available from Wiley Author Services.

Print quality figures should be supplied in TIF (using LZW compression) and EPS (line figures only) formats. They should be submitted at the final required size at 300 dpi for photographs and 600 dpi for line diagrams and photographs with additional labelling.

There is no charge for colour figures in the online version of the publication. Colour reproduction in the printed version may incur an extra cost to the author.  If colour is essential to convey scientific meaning, and funds are not available, authors may submit a case to the scientific editor. The Palaeontological Association may cover the costs of colour in this case, at the Editor in Chief’s discretion.  Colour images should be supplied as CMYK, not RGB.

General information on digital illustration standards can be obtained from the Wiley Author Services.

It may not be possible to submit a large number of photographic figures at high resolution via Manuscript Central owing to space limitations. Contact the Publications Officer (editor@palass.org) if this proves to be the case.

Initial assessment

After submission an initial assessment of all manuscripts is undertaken by the Editorial Board (except invited reviews). At this time a manuscript can be rejected for one of three reasons:

  • It lacks broad appeal to the readership and is instead, at best, a worthwhile contribution, particularly to specialists, but not exceptional. Papers solely describing new species of common genera will not usually accepted (e.g. with a title such as: A new species of …). It is imperative that at the time of submission an author demonstrates that a paper will have wide appeal to the readership. This should be stated succinctly in a covering letter at the time of submission, and demonstrated in the introduction to the paper.
  • It has not been prepared in accordance with the Instructions to Authors.
  • There is room for linguistic improvement. A list of independent suppliers of editing services is available from Wiley English Language Editing Services. All services are paid for and arranged by the author, and do not guarantee acceptance for publication.

Manuscripts that are deemed suitable will be passed to a Scientific Editor who will manage the peer-review process. In the light of the comments of at least two referees and the opinions of the Scientific Editor and Editor-in-Chief a decision on the suitability of the manuscript will be made; the corresponding author will be notified by the Scientific Editor.

Editorial decision

After peer review, the corresponding author will receive a decision from the Scientific Editor.  This may lead to acceptance of the paper outright, acceptance subject to various levels of revision (minor, moderate or major), outright rejection of the paper, or rejection with option to resubmit.

In the first instance, the manuscript has been accepted in its current form and requires no further modification by the author.  It will be checked by the editorial team who may suggest further amendments, but the author will not be asked to make these changes.

If the paper is accepted subject to revision (at any level), the author must modify and resubmit the manuscript, answering any review comments, and providing a clear argument against any requested change they disagree with.  The revised manuscript should be submitted within a stated deadline and may be subject to further peer review.  Resubmission does not guarantee acceptance if the conditions are not answered.  Requested changes may be of a technical nature, and include a critique of the quality of both the writing style and illustrations.  A paper is only considered to be accepted after any such changes that are required are made to the satisfaction of the Editor-in-Chief.  The time between submission and acceptance can be considerably shortened if preparation of the original manuscript, and any revision thereof, conforms scrupulously to the journal’s style guide.

If a paper is rejected outright, the Editorial Board will not consider a revised version.  However, if an option to resubmit is provided the author may submit a revised version of the manuscript (taking into consideration any review comments supplied in the decision letter).  This should be an entirely new submission through ScholarOne, but the original manuscript ID should be noted on the submission form.

Production

The accepted manuscript will be copy edited and the corresponding author will receive proofs (as a pdf file) from the publisher; final, minor corrections may be required at this stage.  Extensive changes at the corresponding author's request at this stage will inevitably delay publication and may incur charges.  Note that the quality of figure reproduction in the proof copy will be less than the published article.

Online production tracking is available for your article through Wiley Author Services. Once an article is accepted, authors can track it through the production process to publication online and in print. Authors can check the status of their article online and choose to receive automated e-mails at key stages of production. The corresponding author will receive a unique link by email.  This enables them to register with Wiley Author Services and automatically adds the article to the system.  Co-authors can also be added so that they can track progress and gain free access to the final published version.

Palaeontology and Papers in Palaeontology are published online before inclusion in an issue, through the Wiley Online Library Early View service.  This is the final Version of Record for the paper; no changes can be made after online publication.  Any citation of the paper should include the online publication date and the doi (digital object identifier) which can be found on the bottom of the first page, and with the basic article details on Wiley Online Library.  The doi will allow the paper to be traced after it is assigned to an issue and moves out of Early View.  Any new zoological taxon created in a paper must be registered with Zoobank (http://zoobank.org/) prior to online publication, under the terms of the ICZN.

Copyright and open access

The Wiley’s OnlineOpen service is available to authors who wish to make their publication open access, or whose funding agency requires grantees to archive the Version of Record of their article.  Authors of OnlineOpen articles are permitted to post the final, published PDF of their article on a website, institutional repository, or other free public server, immediately on publication, in addition to its being published in the Wiley Online Library.  This is gold open access and an article processing charge (APC) is payable. A full list of terms and conditions and a payment form are available online.  Authors who do not have funds available for gold open access are permitted to deposit the final accepted (but not copy edited or typeset) version on their institutional repository 12 months after online publication of the Version of Record (this is green open access as required by RCUK).

Shortly after acceptance, the corresponding author will receive an email invitation to sign a copyright agreement (assigning copyright to the Palaeontological Association) or to select a creative commons licence for open access (requiring payment of an article processing charge (APC)).  Manuscripts will not be published until this has been returned to the publisher.

Offprints

Authors receive a complimentary pdf file of the published paper for personal use; they can also nominate up to ten colleagues to receive the same free link through Wiley Author Services. Paper offprints can be ordered at cost through the author’s account in Wiley Author Services, before print publication of the article.

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