Registration, abstract submission and booking (including payment by credit card) commences on Monday 10th July 2017.
Abstract submission closes at midnight on Friday 22nd September 2017; abstracts submitted after this date will not be considered, and registration after this date will incur an additional administration charge of £30.00.
The final deadline for registration is Friday 17th November 2017.
Registrations and bookings will be taken on a strictly first-come-first served basis. No refunds will be available after the final deadline.
Registration, abstract submission, booking and payment (by credit or debit card) will be through online forms available on the Palaeontological Association website. Please note that all these transactions will be in sterling (£:GBP). Accommodation must be booked separately (see below). Early registration is £90.00 for ordinary and retired members; £65.00 for students; and £125.00 for non-members. Registration provides the icebreaker reception on Sunday evening, the full registration package, and tea/coffee/biscuits from Sunday through to Tuesday. Note that lunches are not included. Delegates can either purchase lunch from various food outlets on or near campus, or can order packed lunches when registering. Prices for the latter have yet to be finalised, but will be in the £4-£6 range.
The Annual Dinner costs £50 (£35 for student delegates). It will be held at the Millennium Hotel, Gloucester Road, which is a ten minute walk from campus. The evening will begin with a drinks reception followed by a three course meal. Seats at the Annual Dinner will be capped at 200 as this is the maximum the venue can hold; these seats will be allocated on a first-come first-served basis.
All speakers (apart from the symposium speakers) will be allocated 15 minutes. You should therefore prepare a 12 minute talk to allow time for questions and switching between presenters. We will have a number of parallel sessions in adjacent theatres so timing will be especially important. All the lecture theatres have a two-screen setup, but these will be set to ‘mirror’ mode – double-screen presentations will not be possible. Presentations should be in PowerPoint or PDF format, and should be brought on a USB-stick for loading onto computers before the start of each session (in liaison with the session chair). Imperial College is Windows-based, so Mac presentations may cause problems, particularly if animations are included. If you are using a Mac please make sure your presentation is PC compatible before you leave your institution.
If we are oversubscribed with oral presentations, you may be offered the opportunity to present your work as a poster presentation instead. Preference will normally go to those in the early stages of their career.
Poster boards will accommodate an A0-sized poster presented in portrait format. The boards will not be suitable for posters of this size in landscape format. Materials to fix the poster to the boards will be available at the meeting. Posters will be displayed for one day (either Monday or Tuesday). Posters will be in a different location in the morning and afternoon, to ensure they are in proximity to the lecture theatres in use. Poster presenters can either (a) bring two copies of their poster, one for each location, (b) move their poster during the lunch-break, or (c) request that conference assistants move the poster for them.